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RAMIRAN 2017 is sponsored by:

Guidelines for Oral & Poster Presentations

Thank you for agreeing to provide a presentation and we are looking forward to welcoming you to Wexford in September for the 17th RAMIRAN Conference.   Over 190 presentations from experts in 35 countries have been accepted for the conference.  We are expecting about 250 delegates to attend.  

We are providing these Guidelines for oral and poster presenters with the objective of trying to ensure that delegates get a clear understanding of and the relevance of the “take home” message from the work you are presenting.  The quality of your presentations will determine to a large extent the success of the conference for everyone. 

10 MINUTE ORAL PRESENTATIONS

Facilities provided:

  • Microsoft Office PowerPoint (Version 2003 or newer) facilities

  • Micro-phone

  • Portable laser pointer with clicker to move from one slide to another slide

  • Speaker ready room to upload and check presentations

 

The 17th International RAMIRAN Conference has a packed and exciting programme.  Any time slippage during the oral sessions arising from presenters going over their allotted time will impact negatively on the smooth running and effectiveness of the Conference.  Therefore, the chair of each session will be very strict on time keeping.

 

Your presentation should take no more than 10 minutes.  This allows three to four minutes for questions and the change over to the next speaker. A light based system will be in operation for 10 minute oral presenters.

 

Green light: Start presentation 

Orange light: Two minutes remaining (i.e. after 8 minutes)

Red light:  Ten minutes up. Presenter must stop immediately (even if not finished). Chair will stop the presentation if it continues to 12 minutes with no chance for follow up questions

General guidelines for oral presenters[1]

  • Make a title slide to introduce your presentation and set the scene.

  • Headings should be short- do not use sentences

  • Consider carefully and be clear yourself on the “take home” message you have for the delegates -  then devise PowerPoint slides to concisely and clearly achieve this

  • Keep slides simple - avoid too much information.

  • Tables should have not more than 4 rows x 4 columns (i.e. 4 x 4, 4 x 3, 3 x 3 etc)

  • Graphs should have no more than 2-3 lines. Use different colours where possible and label axes.

  • Photos are useful but avoid overuse.

  • Avoid too many slides. Ideally have one slide for each minute of your presentation.

  • A plain background is best for text and diagrams. White or yellow writing on a blue background or black on a white background are the easiest to read.

  • Avoid small font sizes

  • Rehearse your presentation to ensure it is within the allocated time.

  • Test your presentation to make sure it is clear from the back of a large hall

  • Remember the slides are to complement your presentation – they are the media not the message.

 

3 MINUTE ORAL + POSTER PRESENTERS

Facilities provided:

  • Microsoft Office PowerPoint (Version 2003 or newer) facilities

  • Micro-phone

  • Portable laser pointer with clicker to move from one slide to another slide

  • Speaker ready room to upload and check presentations

 

The objective of the three minute oral presentations is to allow a selection of Poster Presenters to highlight what is new and exciting in their study.  It will help delegates identify posters they might want to see during the Poster sessions. 

 

The chair of each session will be very strict on time keeping.  Your presentation should take no more than 3 minutes.  There is no time for questions as the opportunity will exist during the poster session for questions.  A simple “Go – Stop” system will be in operation for 3 minute oral presenters.

Green light: Start presentation 

Red light:  Three minutes up. The Chair will stop the presentation immediately

 

Use no more than THREE PowerPoint slides – e.g.:

  1. Title Slide with photo and poster number

  2. Results

  3. Conclusions.

 

Please see follow the ‘General Guidelines for Oral Presenters’ above for your presentation and the ‘GENERAL GUIDELINES FOR POSTER PRESENTERS’ below for your poster.

 

POSTER PRESENTERS

Facilities provided:

  • Poster board to hang poster (A1 PORTRAIT POSTER size: 85 cm high by 55 cm wide).

  • Velcro to attach your poster to your assigned poster board

 

Poster presenters are encouraged to design their posters to clearly communicate their “take home” message and will have the opportunity for discussion/networking during the two Conference poster sessions.

All posters will be displayed for the duration of the Conference to enable attendees to review the posters at any time before, during or after the oral presentations.

There will be a prize for the best poster presentation.

GENERAL GUIDELINES FOR POSTER PRESENTERS

  • Each poster should include a photograph of the presenter with contact details. This is important as it will enable attendees to identify the author and ask questions when the author is not at their poster.

  • Each presenter will be allotted a poster board and Velcro strips will be supplied to allow for your poster to be placed on the poster board.

  • Each poster board will be numbered and your allocated poster board number will be the ‘Paper Number’ that your abstract was issued with upon submission (see your abstract submission confirmation email). These paper numbers will also be available in the Book of Abstracts/conference programme, which will be given to you during on-site registration. A floor plan of the poster board numbers will be displayed in the poster display room to help you find your assigned poster board.

  • Poster boards measure a maximum of 85 cm high by 55 cm wide (A1 portrait poster size). Please note the poster size and do not to exceed these dimensions - Posters exceeding these measurements and extending into areas reserved for other posters will be removed.

  • Please use a single poster instead of a collection of A4 pages.

  • Posters should include:

    • Introduction – objectives, context and hypotheses, or predictions

    • Methods—subjects, study site, and protocol

    • Results – including graphs, display of electronic content etc.

    • Discussion and conclusions – The significance, relevance and implications of your take home message.

    • Acknowledgements and references

  • Don’t make your poster too long; Guide <1000 words

  • Avoid using full sentences and paragraphs.

  • Try to use dark text on a light background.

  • Ensure that the text, tables and figures can be read from a distance of 2m.

  • Tables should have not more than 4 rows x 4 columns (i.e. 4 x 4, 4 x 3, 3 x 3 etc).

  • Graphs should have no more than 2-3 lines. Use different colours where possible and label axes.

  • Keep it simple! Remember you want delegates to clearly see your “take home” message from the poster. You want them to remember it and where it came from.

  • You can provide A4 copies of your poster for attendees to take away if you wish.